When selecting a board meeting software be sure to choose a vendor that offers a free trial or demo account. This gives you the chance to experience how easy it is to use and the advantages it has to offer. It is also important to know what kind of customer service they provide, and how they take to answer your questions or concerns.
Board management tools reduce the time spent on meeting preparation by automating processes like finding the most efficient meeting times, collecting RSVP responses and setting up meetings for regular meetings. By keeping documents in a central location they make it easier to collaborate and share documents. Board meeting software may also reduce the cost of travel because it lets your members attend meetings via remote.
Board members should be in a position to access their documents and notes for meetings instantly regardless of whether they are in the office or on vacation. Look for a portal that provides mobile support so that directors are able to access their meeting materials from anywhere and anytime. Being able to access their meeting materials on their mobile or tablet makes it easier for them to remain engaged with the board, even when they’re not in the office or are in a new location.
The best boards have enhanced security features that help keep confidential information secure. SOC II certified portals for board use will ensure that confidential documents are secured in the virtual boardroom and are not subject to frivolous lawsuits or fishing expeditions. They should also allow for anonymous voting on sensitive topics to ensure that all voices are heard.