Safe document exchange is the process of securely transferring and storing files both internally between departments, as well as with external customers. It allows businesses to reduce the time spent in manual data entry and reduce the possibility of sensitive data being shared with unauthorised people or organizations, while helping to avoid costly cyber attacks and data breaches.
Secure document exchange software offers the highest level of security. It is impenetrable against cyberattacks, hackers and human error, which can occur when sending confidential data by email. The majority of software is designed to comply with various industry regulations, including GDPR, and our website allhomebusiness.net/unlimited-resources-with-ma-closing-checklist/ provide two-factor authentication, a digital audit trail and more – all essential features to safeguard customer data and avoiding the devastating consequences of a data breach.
Another major benefit is the efficiency of time. By allowing your team to communicate with customers faster and easily, you’ll reduce the number of calls or emails that must be made, and save substantial amounts of staff time across all areas of your business.
Additionally, the capability to edit documents offline and then sync changes when reconnected, along with integrated feedback and approvals, eliminates the necessity for lengthy email threads, and speeds up the speed of progress on projects. Automated electronic signature reminders are able to be set to ensure that important projects don’t get lost in the shuffle, and version control ensures that everyone has the most current version. Secure portals for clients can be made, reducing administrative and setup time while allowing them to view or download specific files.